COWORKING SPACE MANAGEMENT SOFTWARE
Fill desks, bill
automatically, keep
members happy
Members, desks, rooms, memberships, billing and occupancy — the complete operating system for coworking and flexible workspace operators.
FEATURES
Everything included
Modules built around how this space is run every single day.
Member Management
Manage teams, members and contracts with ease.
Desk Management
Hot desks, dedicated desks and cabins on a live floor map.
Meeting Room Booking
Book slots, manage credits and billing with ease.
Membership Management
Plans, day passes, upgrades, lock-ins, notice periods and renewals.
Automated Billing
Manage invoices, payments and dues with ease.
Visitor Management
Guest passes, host notifications and a digital front-desk register.
Check-in / Check-out
QR and app-based entry with real-time presence and usage history.
Occupancy Management
Seat utilisation, capacity planning and location-wise availability.
IN ACTION
How it works inside your space
Real workflows your team and members use every day, from the gate to the ledger.
Front desk that runs itself
Members check in with a QR, day-pass guests self-register, and your community manager gets a live view of who is in the space right now.
- QR check-in, day passes and guest registration
- Live occupancy board across floors and locations
- Member profiles with plan, credits and dues at a glance
- Automated welcome, renewal and expiry notifications
Desks, cabins and meeting credits, all tracked
Map every hot desk, dedicated seat and private cabin, then let members book from the app while you keep occupancy and revenue per seat visible.
- Visual floor plan with seat and cabin allocation
- Hot desk, dedicated desk and cabin plans with credits
- Meeting-room booking with hourly credit deduction
- Occupancy, churn and revenue-per-seat analytics
Billing and community without chasing
Recurring invoices, GST, taxes and payment links go out on schedule, while members raise tickets and join events from the same app.
- Automated recurring invoicing with GST and tax handling
- Online payment links, reminders and outstanding reports
- Support tickets, IT requests and printing credits
- Events, community feed and member directory
WHERE IT'S USED
Built for spaces like yours
The same platform scales from a single property to a portfolio.
Single and multi-location spaces
Check-in & community
Desks, cabins & bookings
INSIDE THE PRODUCT
A closer look at each module
Every module ships complete — no add-ons, no surprise upgrades.
Sales & memberships
- Enquiry to contract pipeline
- Plans, credits and add-ons
- Digital agreements and KYC
- Renewals and notice tracking
Space & bookings
- Live floor map with seat status
- Meeting room slots with credits
- Overage billing automatically
- Day pass and visitor booking
Billing & revenue
- Recurring GST invoices
- Payment links and auto-reminders
- Security deposit ledger
- Revenue per desk and location
Community & access
- QR check-in and check-out
- Member app with events and notices
- Support tickets to your ops team
- Occupancy and utilisation dashboards
OUTCOMES
What changes after go-live
- Predictable revenue with automated recurring billing
- Higher desk utilisation from live occupancy data
- Self-serve bookings that reduce front-desk load
- Renewals tracked before they lapse
FAQ
Questions we get asked most
Can we run multiple locations?
Yes — each location has its own inventory, pricing and reports with a group-level dashboard.
How is meeting-room overage handled?
Included credits are deducted first, extra hours are billed automatically on the next invoice.
Do members get an app?
Yes, for check-in, bookings, invoices, support and community notices.
Are invoices GST compliant?
Invoices are GST-ready with HSN/SAC, sequential numbering and export for your accountant.
Ready to Simplify Your Management?
See how Elephant runs your society, office or coworking space on a 30-minute walkthrough with your own data.